Minutes of the Board Meeting No. 9/2023
Condominium legal entity View Talay Jomtien Condominium ( 1999 ) Building A
Friday 29th September 2023 at 10:00 a.m.
At the View Talay Jomtien Condominium ( 1999) Building A Juristic Person Office
List of committee members who attended the meeting
1. Mr. Keith John Duncan, Juristic Person Manager / Committee
2. Mr. Peter Sutcliffe Marsh Committee
3. 434733 Condominium Company Limited Committee
By Mr. Michael George Frederick Beswick
List of building management team, Quality Property Management Company Limited, who attended the meeting.
1. Miss Wantida Phongkhamphan, Operations Manager
2. Miss Ploypailin Sappasit, Building Manager
The meeting opens at 10:20 a.m.
Agenda 1 Subject: Chairman informs for acknowledgment
Ms. Wanthida asked the meeting to appoint the chairman of the meeting to replace Ms. Elizabeth Ann Sherman, the chairman of the committee who did not attend the meeting today.
The meeting resolved to appoint Mr. Peter Sutcliffe Marsh as chairman of the meeting. Mr. Peter then opened the meeting at 10.20 hrs . and welcomed and thanked all committee members who attended the meeting. Then assigned to Ms. Wanthida is the meeting operator
Agenda 2: Adoption of the minutes of the previous meeting.
The management department, led by Miss Wantida Phongkhamphan, reported the committee meeting No. 8/2023 results on Friday, August 25, 2023. Therefore, she asked the meeting to consider certifying the said meeting report according to the meeting documents.
Resolution: The meeting unanimously resolved to approve the minutes of the previous meeting.
Agenda 3: Report on the progress of assignments from the committee meeting. last time
Miss Ploypailin reported on the progress of the assignments from the previous meeting as the following
Organize firefighting training for the year 2023 on August 31st , 2023 , using a budget of 12,000.00 baht.
Progress on changing the light bulbs to illuminate the project entrance sign facade. and street lights in front of the security guard station were completed on September 2nd, 2023 by View Talay Building 2 B technicians.
TP Building Inspection Floor Company Limited has made an appointment to inspect the building on Friday, September 8th, 2023, from 10:00 a.m. onwards.
Progress in recruiting additional building technicians From the management department, posted recruitment for building technicians on Facebook and posted a recruitment announcement for building technicians at the security guard booth at the entrance in front of the building on May 14, 2023. As of September 25, 2023, there was still no one. Interested in applying? which Khun Wanthida entered into negotiations with Aksorn Technology Pattaya College To recruit people who are interested in working
Agenda 4 Approval of the matter
4.1 Consideration and approval to renew the rental area contract for SCB’s Automatic Money Machine.
The juristic person has entered into a contract with Siam Commercial Bank Company Limited to rent an area in front of the building to place an ATM. The contract will expire on October 19, 2023, when the Siam Commercial Bank sent a letter requesting to extend the rental agreement to place ATM, asking for the rental rate of 4,000 baht per month (four thousand baht only) and paying the actual electricity fee at a rate of 5 baht per unit by requesting to start a new contract from October 19th, 2023 –October 18th, 2024.
Resolution The meeting unanimous to renew the area rental contract for placing an automatic money machine with Siam Commercial Bank Company Limited. at 4,000 baht per month (four thousand baht only) and pay the actual electricity bill at the rate of 5 baht per unit, starting with the new contract on October 18th, 2023 - 19. October 2024
4 .2 Consider setting the date for the 2023 Annual General Meeting of co-owners.
With the condominium juristic person View Talay Jomtien Condominium (1999) Building A will hold a general meeting of co-owners. Year 2023 (fiscal year 1 October 2022 to 30 September 2023) According to the Condominium Act B.E. 2522 Amended by the Condominium Act (No. 4) B.E. 2008, it is required that the condominium juristic person must hold an annual general meeting within 120 days. After the fiscal year anniversary of the condominium juristic person to report operating results and also give co-owners an opportunity to express their opinions. Make recommendations in management activities Condominium Therefore, I would like to ask the committee to Consider the appropriate time.
Resolution: The meeting unanimously resolved to hold the 2023 Annual General Meeting of Co-Owners as follows: The first meeting will be held on January 7th, 2024. Registration begins at 10:00 a.m. The meeting begins at 2:00 p.m. In the event that no quorum is reached then a second AGM meeting will be held on Januuary 21st, 2024. Registration begins at 10:00 a.m., the meeting begins at 2:00 p.m. and the management is assigned to contact and request space rentals with the operators of restaurants and swimming pools.
4.3 Consider and approve repairs and improvements to the security guard hut.
Due to the deteriorated condition of the car park guard hut, it has been decided that it needs a renovation
Resolution: To seek prices for paint and awning etc. The work can be done ‘in-house.
4.4 Consider installing sun umbrellas for tables around the swimming pool.
Requests to install poolside umbrellas have been noted.
4.5 Consider approving the painting of walkway walls in the building.
This is because the walkway walls within the building began to fade with age and there are marks on the walls from outside technicians who have come to work on our building. To improve the building to look both clean and well-maintained, Therefore, the management asked the committee to consider repainting the hallway walls inside the building.
Resolution: The meeting unanimously approved painting the walkway walls inside the building as a repair and maintenance plan in 2024 and assigned the management to compare prices and propose to the committee for further consideration.
4.6 Consideration Hallway Floor Cleaning.
Ms. Elizabeth has left a topic for the committee to consider approving the polishing of the floors in our building. Because it saw that there had been no maintenance on the hall floor for a long time. Moreover, the floor was dull and not shiny.
Resolution: The meeting requested to postpone the consideration. A cleaning company had already been hired to polish the floors on the first floor, but there was no difference. As well as assigning the management to compare prices of floor polishers to present to the committee at the next meeting.
4.7 Consider Raised bed garden.
Ms. Elizabeth left a topic for the committee to consider providing space for co-owners and residents to plant trees within the building.
Resolution: The meeting unanimously resolved to wait for Ms. Elizabeth to come back and consider at the next committee meeting.
4.8 Consider action on derelict cars.
Resolution: The meeting assigns the management to draft a registration form and regulations for vehicles wishing to park within the building area but the owner goes abroad, please specify the name of the owner of the condominium unit Apartment number Contact information while abroad, and people's who can be contacted Both in Thailand and abroad and then propose it to the committee for consideration again.
4.9 Consider Entry Lobby Furniture covers.
We have only 1 set of sofa covers in the lobby, there is no spare set when taking it out for washing and cleaning. Therefore, the management would like to ask the committee to consider making sofa covers and cushions for the lobby reception set.
Meeting resolution The meeting approves the ordering of sofa covers and cushions. Hall reception set By assigning Ms. Elizabeth to be the one who chooses the color.
4.10 Report on the performance of the chief security officer
Security Department headed by Mr. Phongsak Chuenchom, the building's chief security officer. Reported operational results, and reported various events in the building to the meeting for acknowledgment. In summary, as follows:
Add a round to check for completeness. On every floor Maintain neatness in common areas /Increase the frequency of inspecting the area around the building and inside the building.
Take care of general neatness in the area around the building / Inspect the area around the building
Take care of the order Swimming pool pump room area / Inspect in pool's pump room.
Check the parking sticker of the vehicle around the building.
Facilitate Maintain general orderliness in the LOBBY area / Facilitate the co-owners and visitors in the lobby area.
Observe and ask people entering and exiting, including exchanging cards. Take note of the list / Observe, inquire, enter, including exchanging cards take note of the list
Record the entry and exit of parcels /Records of the parcel list.
Security provides information for the INCIDENT RECORD BOOK held and maintained by the office.
Resolution: The meeting acknowledged the performance of the security department. and assigned the management team to draft details for submitting guest documents. For tenants who want to live in the building record contact information and details of the stay and can also be used to check the use of parking spaces within the building.
Agenda 5: Accounting and financial status reports and outstanding debt collection litigation.
Our attorneys have provided an update on collecting the outstanding fees. Our lawyers were present at a previous committee meeting and outlined a continuing positive move forward in our litigation appeals in the courts. Monies are being recovered successfully. The committee members thanked the lawyers for their assiduous work. At the same time, Khun Wanthida informed the meeting that the notice to repay outstanding debts by the lawyer had been sent to 19 rooms. They will summarize how many rooms will need to be sued.
Resolution: The meeting acknowledged the financial status report and the results of the litigation. of juristic persons
Agenda 6 Performance report
Management Department by Ms. Ploypailin Sappasit, Building Manager reported to the meeting to acknowledge that in the past the management had carried out repairs and improvements in various areas. of juristic persons Including making public relations announcements for co-owners. and residents Receive news thoroughly In summary as follows:
Changing the main water pipe of the swimming pool by a building technician, using a budget of 2,575 baht (two thousand five hundred seventy-five baht only).
Paint the plant pots in front of the ATM and the parking lot in front of the building. By the building technician and gardener, the budget is 800 baht (eight hundred baht only).
Building inspection for the year 2023 by T.P. Building Inspector Company Limited. Use a budget of 10,700 baht (Ten thousand seven hundred baht only)
Maintenance of the entrance arch in front of the building. By the building technician, the budget was 2,456 baht (two thousand four hundred and fifty-six baht).
Clean the walkway around the swimming pool by the housekeeper.
Resolution: The meeting acknowledged the results of operations.
Agenda 7 Other matters (if any)
7.1 Approval to close the office during lunch time (12.00 - 13.00 hrs.) once a month during the 3rd week of the month.
When there was no further business the meeting was closed by the chairman at 12.50 pm.
The next meeting is on Tuesday 31st October 2023 time 10.00 a.m.
Minutes taken by Miss Wanthida Phongkampan
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