VIEW TALAY JOMTIEN CONDOMINIUM (1999) BUILDING A MINUTES OF COMMITTEE MEETING 06/2023, June 23rd, 2023
Committee members attended the meeting
1. Mrs. Elizabeth Ann Sherman Committee Via Video Call
2. Mr. Keith John Duncan Committee
3. Mr. Peter Sutcliff Marsh Committee
The Management of Quality Property Management Co., Ltd. attended the meeting.
1. Miss Wanthida Phongkampan Operation Manager
2. Miss Ploypailin Sappasit Building Manager
The minutes of the VT2A Committee Meeting No. 6/2023
on Friday, 23rd June 2023, at 10:00 am.
Agenda 1 Matters to be informed by the chairman
Khun Liz, the Chairperson, welcomed everyone and thanked them for attending, and the meeting began at 10:10 a.m.
Agenda 2 Adoption of the minutes of the previous committee meeting
Resolution: The previous committee meeting's minutes were unanimously approved.
Agenda 3 Report on the progress of assignments from the previous meeting.
Miss Ploypailin Sappasit reported the progress of assignments from the previous meeting as the following
The management would like to report the results of painting the exterior of the building that now Quick Paint Co., Ltd. painted the exterior of the building 100 % and handed over the job on June 19th, 2023.
According to the committees' Meeting No. 5/2023 on May 27, 2023, it was approved to hire Nam Fah Sai Co., Ltd. to clean up the underground water reserve tank in front of the building. which the management has prepared an employment contract that the committee signed on June 16, 2023. Nam Fah Sai Co., Ltd. will start operating on June 28, 2023.
Drained the water from the manhole completed on 6/5/2023. Last checked on 19/6/2023. The water in the west clarifier has dried up. Only the east side is left with a little bit of water due to the water still leaking into the manhole.
Installed speed bump has done on 16th June 2023.
Improving the motorcycle parking in front of the building has done on 5th June 2023.
Third technician recruitment The management announced the recruitment on Facebook and posted an announcement at the main entrance on May 14th, 2023, No successful technician applications have been received as yet.
Resolution: The progress of the assignment from the previous meeting was unanimously approved.
Agenda 4 Matters to consideration and approval.
4.1 Consideration of Choosing the security company.
Resolution: The committee has unanimously decided to renew the security contract with Sealforce Co., Ltd. in the amount of 134,000 Baht per month. The contract start 1st July 2023 to 30th June 2024
4.2 Consideration and approval of the Purchase of new shopping carts.
Resolution: The committee has unanimously decided to purchase 3 shopping carts with Happy Move Co., Ltd. In the amount of 13,051.86 Baht.
4.3 Approval of inspection of the water quality for EIA report.
Resolution: The committee has unanimously agreed to hire Test Tech Co., Ltd. to collect water samples in water tanks and wastewater for quality inspection in order to prepare an environmental impact report at a price of 4,494 baht (four thousand four hundred and ninety-four). baht only)
4.4 Consideration and approval to replacement of the backup battery for elevator no.1
Resolution: The meeting approves Mitsubishi Elevator Thailand Co., Ltd. to replace the power bank at a price of 15,836 baht (Fifteen thousand eight hundred and thirty-six baht only), including VAT
4.5 Consideration and approval for renewing the pest control contract with Insect Service Co., Ltd.
Resolution: The meeting was unanimously resolved. Renew the contract for pest control services. with Insect Service Co., Ltd. In the amount of 32,100 baht (thirty-two thousand and one hundred baht), the price includes VAT. The contract starts on 1st July 2023 to 30th June 2024.
4.6 Regrout sides and bottom of the pool, and replace missing/cracked tiles.
Resolution: The meetingassigned the management to compare prices for swimming pool repair, and re-grouting for swimming pool tiles.
4.7 Request to publish financial reports in monthly Committee minutes.
Resolution: The meeting did not approve the addition of the financial report to the minutes of the committee meeting because the management had attached Publicize the financial status in front of the passenger elevator on the 1st floor and post the cash flow statement. at the public relations board next to the passenger elevator on the 1st floor every month
4.8 Electric charging station.
Resolution: The meeting unanimously resolved to wait for additional information from Ms. Wanthida to prepare information for the next general meeting of co-owners.
4.9 The Chief of Security Report.
Resolution: The meeting acknowledged the performance of the security department.
Agenda 5 Accounting and financial status reports, as well as unresolved debt-collection lawsuits.
Resolution: The meeting approved the financial report, which was posted on the lobby board.
Agenda 6 Performance Report
The management has reported a summary of work performance as follows:
Install a steel railing to block motorcycle parking in front of the building / Install a steel railing to block motorcycle parking in front of the building. The budget for the operation of 2,360 baht.
Installed speed bumper at the front of the security fort / Installed speed bumper at the main entrance. The budget for the operation of 6,374 baht.
Install a light in front of the security guardhouse at the entrance to the project / Installed the light in front of the guard house main entrance. The budget for the operation of 2,000 baht.
Paint the parking space Parking lot behind the west side of the building / Repaint the parking lot at the rear building’s west side.
Replace the light bulb to illuminate the parking lot in front of the building / Replace the light at the car park in front of the building. The budget for the operation of 750 baht.
Replace the stairs to the swimming pool / Replace the pool's stairs. The budget for the operation of 3,890 baht.
Replaced motorcycle parking roof at the rear building.
Replaced door closer at the fire exit door on the 18th, 5th, and 4th floor, The budget for the operation of 3,210 baht
Replaced the door lock of the electric meter room on the 14th floor. The budget for the operation of 299 baht.
Resolution: The report was adopted by the meeting.
Agenda 7 Other matters (if any)
7.1 Khun Ploypailin informed the meeting that Received a question from the co-owner of room 434/482 about painting the exterior of the building, why not include painting the balcony of the apartment as well? If that's the case, he can paint his balcony in a different color than white.
Resolution. The meeting acknowledged the questions and reasoned that there are many co-owners who have recently renovated their apartments and painted their own balcony. and do not want to repaint the balcony in the meeting did not approve to paint the balcony of the apartment as well but the board and management Inquiring about additional balcony painting is a service for co-owners who are interested in painting their own balcony. But could not find a technician to do it. So let the employees of the paint company be the operator and let the co-owner pay the service fee directly to Quick Paint Company. Khun Wanthida will negotiate with this co-owner by herself.
7.2 Khun Ploypailin informed the meeting that the tenant of room 434/636 asked to meet with the committee to negotiate the transfer of unused bicycles from the bicycle parking area. due to insufficient bicycle parking
Resolution The meeting assigned the management to create a publicity sign to find the owner of the bicycle that is not in use. to contact the office within 15 days from the date of announcement If the ownerless bicycle is contacted within the specified time let the management proceed to notify to the police to move the bicycle and cut off the chain that locks the wheel of the bicycle that has no owner. Then move it to a safe place.
7.3 Khun Ploypailin informed the meeting that in the event that Mr. Ian Bunker, the co-owner of Room 719, sent a letter requesting to decorate the apartment. In December come to the committee via email that he is not in Thailand during the Juristic Person’s Permission to renovate the room he will travel back to Thailand during December only Therefore; it is convenient to renovate the apartment during that time. Therefore, asked the committee to consider decorating their apartments. as a special case
Resolution The meeting was unanimously resolved. No room decorations are allowed during the month of December to maintain regulations. Rules for living together in the building Ms. Wanthida will reply to MR. Ian Bunker's e-mail by herself.
7.4 To improve the ramp up the footpath in front of the shrine to facilitate wheelchair users
7.5 Prepare warning signs for vehicles that do not have stickers to request parking stickers at the Juristic person’s office by 30th June 2023.
7.6 Prepare a schedule to check car stickers for the security guards to explore.
7.7 Set up a car fence behind the security fort by having the design proposed to the committee for consideration first.
7.8 Prepare motorcycle parking warning signs for co-owners only.
7.9 Inspect and fix fire door shocks not completely closed or turn off the noise on every floor.
7.10 Check the lights on the fire escape stairs on every floor.
When there were no other questions or suggestions, the chairman of the meeting declared the meeting adjourned at 12.30 PM.
The next meeting is on Monday, July 31st, 2023 at 10.00 am.
Minute taken by Miss Wanthida Phongkampan