VIEW TALAY JOMTIEN CONDOMINIUM (1999) BUILDING A MINUTES OF COMMITTEE MEETING 05/2023, May 27th, 2023
Committee members attended the meeting
1. Mrs. Elizabeth Ann Sherman Committee
2. Mr. Keith John Duncan Committee
3. Mr. Peter Sutcliff Marsh Committee
The Management of Quality Property Management Co., Ltd. attended the meeting.
1. Miss Wanthida Phongkampan Operation Manager
2. Miss Ploypailin Sappasit Building Manager
The minutes of the VT2A Committee Meeting No. 5/2023
on Saturday, 27th May 2023, at 10:00 am.
Agenda 1 Matters to be informed by the chairman
Khun Liz, the Chairperson, welcomed everyone and thanked them for attending, and the meeting began at 10:10 a.m.
Agenda 2 Adoption of the minutes of the previous committee meeting
Resolution: The previous committee meeting's minutes were unanimously approved.
Agenda 3 Report on the progress of assignments from the previous meeting.
Miss Ploypailin Sappasit reported the progress of assignments from the previous meeting as the following
Exterior paintwork has been done at 75% expected to be completed on June 30th, 2023.
The management has prepared a term of reference for re-install the staircase up to the roof water tank.
The technician has now completed the installation of both the exit and entrance sign, at the front car park entrance on 22nd May 2023.
A clocking in & out machine is now available for our security guards.
The technician has now completed the installation of all lights around our pool.
The test result from the water underneath our building was received from the testing water company on 10th May 2023. However, the lab cannot identify where the water came from.
Third technician recruitment has been posted on Facebook and an announcement at the main entrance on 14th May 2023
Resolution: The progress of the assignment from the previous meeting was unanimously approved. And the committee agree to the installation of the lights at the electric pole in front of the guards’ house and would like to consult with Mr. Paul Bodkin to repair the lights in the swimming pool.
Agenda 4 Matters to consideration and approval.
4.1 Consideration and approval of cleaning the underground and roof water tank.
Resolution: The committee has unanimously decided to hire Nam Fah Sai Company to clean only the underground water tank for the amount of 70,620 Baht including VAT and about the roof’s tank will do it later because we just fix and cleaned it in the last 7 months.
4.2 Consideration of Choosing the building insurance.
Resolution: The committee has unanimously decided to renew the building insurance contract with KWI Insurance Company in the amount of 161,142 Baht including 7% VAT.
4.3 Consider and approve adding more sign at the entrance of the building.
Resolution: The committee has unanimously agreed not to add more signs.
4.4 Consideration of replacing plants in Front of the Building.
Resolution: The committee has unanimously decided to leave this project with Khun LIiz to choose the tree and will wait until Khun Liz is back from abroad on July 28th, 2023.
4.5 Procedure for owner sign-up for the painting of balconies.
Resolution: The committee had assigned the management to announce in front of the elevator that the co-owner who wants to repaint their balcony can call Quick Paint Co, Ltd. directly.
4.6 Grocery cart refurb.
Resolution: The committee agreed to investigate the cost of new carts.
4.7 Consideration adding more flowers around the swimming pool.
Resolution: Postpone to consideration again after Mr. Michael is back from abroad.
4.8 Consideration of measures to prevent the re-spread of Covid.
Resolution: The committee assigned housekeeping to clean the door’s handle in the common area twice a day and mop the floor with bleach and ask for cooperation to wear during work and assigned the technician to spray disinfectant.
4.9 The Chief of Security Report.
Resolution: The chief of security is currently unwell, so we have postponed his report until next month.
Agenda 5 Accounting and financial status reports, as well as unresolved debt-collection lawsuits.
Resolution: The meeting approved the financial report, which was posted on the lobby board.
Agenda 6 Performance Report
Resolution: The report was adopted by the meeting.
Agenda 7 Other matters (If any)
7.1 The next meeting will be held on Friday, June 23, 2023, at 10.00 a.m.
The meeting ended at 12:30 p.m.
Minute taken by Miss Wanthida Phongkampan