VIEW TALAY JOMTIEN CONDOMINIUM (1999) BUILDING A MINUTES OF COMMITTEE MEETING 02/2023, February 28th, 2023
Committee members attended the meeting
1. Mrs. Elizabeth Ann Sherman Committee
2. Mr. Keith John Duncan Committee
3. Mr. Peter Sutcliff Marsh Committee
4. Mr. Michael Gorge Frederic Committee
The Management of Quality Property Management Co., Ltd. attended the meeting.
1. Miss Wanthida Phongkampan Operation Manager
2. Miss Ploypailin Sappasit Building Manager
Start meeting at 1.35 pm
Agenda 1 Matters to be informed by the chairman
Mrs. Elizabeth Ann Sherman opened the meeting at 1.35 pm and thank you for attending.
Agenda 2 Adoption of the minutes of the previous committee meeting
Resolution: The committee unanimously approved the minutes of the last meeting.
Agenda 3 Approval of the matter:
3.1 Consideration and approval of the purchase of fire alarm system equipment to replace the damaged ones
Resolution: The committee unanimously approved the budget to repair the fire alarm system in the amount of 12,003.50 THB.
3.2 Approval of arranging the annual making merit ceremony
Resolution: The committee unanimously approved the budget for arranging the annual making merit ceremony in the amount of 25,000 THB.
3.3 Consideration for The Depth sign at the deep end of the pool
Resolution: The committee unanimously approved making the pool depth to be noted via paint. The management will be sending the quotation to the committee.
3.4 Consideration for Discussing the opening times front and rear entrances of the main building
Resolution: The committee unanimously approved close the door all the time and we will install a bell at the back door.
3.5 Consideration for Condo rules about hanging out and washing on balconies
Resolution: The committee assigned to the management sends the warning letter for the regulations and asks for their cooperation.
Agenda 4 Accounting and financial status reports and outstanding debt collection litigation.
The use of clamps on water supplies has been discontinued since a motion was passed by the committee last year as the distress caused to the office staff by abusive debtors was an unwanted result.
Now the case of debt is handed over directly to the lawyers.
Over the past year, we have collected around 643,000 baht in debts by this method and reduced the overall indebtedness by around 2,000,000 baht as others have paid up.
Resolution: The committee acknowledged and strictly to sending the warning letters, and deactivate the keys card and the monitoring parking stickers.
Agenda 5 Performance Report
• Technician
Install anti-slip mats on the way up to the building.
Clean the Rooftop floor
Change the shower head at the swimming.
Repair the sprinkler water tap at the parking lot in front of the building.
Replace the water meter room door on the 1st floor.
• Security
Increase the frequency of inspecting the area around building and inside the building.
Inspect the area around the building
Inspect in pool’s pump room.
Check the parking sticker of the vehicle around the building.
Facilitate the co-owners and visitors in the lobby area.
Observe, inquire, enter-exit, including exchanging cards take note of the list
Records of the parcel list.
Resolution: The committee acknowledged.
Agenda 6 Other matters (If any)
6.1 Consider compensation for a lost bicycle from the parking – The juristic has no liability to respond the personal things in the common area.
6.2 Approval was given for one instance to test the anti-pigeon netting effectiveness and appearance.
Following this test case, approval may or may not be given for the general use of clear plastic netting to prevent pigeons from nesting on balconies.
6.3 The purchase of one concrete table and benches.
The management will provide the quote and then ask for approval in the committee group or at the next meeting.
6.4 The pool closed at 10 pm.
The pool area will be inspected on a regular time basis as we have had reports from co-owners, of people using the pool after closing time.
The next meeting is Wednesday, 29th March 2023 at 1.30 p.m.
Closed the meeting at 3.10 pm
Minute taken by Miss Wanthida Phongkampan