Condominium legal entity View Talay Jomtien Condominium ( 1999 ) Building A
Tuesday 31st October 2023 at 10:00 a.m.
At the View Talay Jomtien Condominium ( 1999) Building A Juristic Person Office
List of committee members who attended the meeting
1. 4342623 Condominium Company Limited Committee
Mrs. Elizabeth Ann Sherman
2. Mr. Keith John Duncan, Juristic Person Manager / Committee
3. Mr. Peter Sutcliffe Marsh Committee
4. 434733 Condominium Company Limited Committee
By Mr. Michael George Frederick Beswick
List of building management team, Quality Property Management Company Limited, who attended the meeting.
1. Miss Wantida Phongkhamphan, Operations Manager
2. Miss Ploypailin Sappasit, Building Manager
The meeting opens at 10:25 a.m.
Agenda 1 Subject: Chairman informs for acknowledgment
Agenda 2: Adoption of the minutes of the previous meeting.
On Friday, September 29, 2023, the management department, according to the direction of Miss Wanthida Phongkampan, announced the outcomes of the committee meeting No. 9/2023. She therefore requested that the meeting take into consideration certifying the previous meeting report in accordance with the meeting documents.
Resolution: It was decided by a unanimous vote to approve the last meeting's minutes.
Agenda 3: Report on the progress of assignments from the committee meeting. last time
Miss Ploypailin reported last time about the status of the tasks from the prior meeting
Compare costs for interior painting. One firm has gotten a quote, and four companies have arrived to see the work and provide cost estimates.
Compare prices of floor polishers with 3 different types of floor polishers from 3 different companies according to the price comparison table in the meeting documents, pages 20 – 22 of the meeting agenda.
Obtain and compare quotes to supply and install fire retardant foam in gaps between all floors where a fire may spread between floors. These gaps exist in the water meter cupboards and go from the ground floor up to the roof in some cases. Other gaps exist all the way up through every floor via the large holes where the water pipes and electric cabling extend up to the roof.
We are investigating the cost and technical specifications of the foam. There was a request concerning fire retardant foam from the city inspector following our most recent inspection. This is a sizeable project and as it concerns the risk of fire and prevention of damage, it is very important. At the time of the original building construction, it was not an official requirement.
Estimate the cost of replacing fire door knobs with push levers. and compare fire door replacement costs Three vendors have been requested to provide cost estimates.
The price for pool umbrellas was quoted by three companies.
Work on recruiting additional building technicians continues. On May 14, 2023, the management department posted a recruitment for building technicians on Facebook and an announcement for the recruitment of building technicians at the security guard booth in front of the building. There is still no one on October 28th, 2023, Khun Wanthida negotiated with Aksorn Technology Pattaya College to find folks who are interested in working
Resolution: The meeting acknowledged the operation's results and assigned management with finding a price for painting the remaining interior two fire stairways and hallways of the building, finding vendors and pricing for fireproof foam. QPM will investigate the possibility and cost of repairing the existing floor polishing machinery. Michael double-check the umbrella installation position and request budget approval for purchasing.
Agenda 4 Approval of the matter
4.1 Consider, and set the agenda and budget for the 2023 Annual General Meeting of Co-Owners.
Resolution The meeting was unanimous in its decision add the matter of Collection for exterior painting according to the square meters of the condominium unit to the agenda, and approve a budget of 50,000 baht (Fifty thousand baht only) for organizing the 2024 AGM will be held in our pool restaurant on 7th January 2024 if no quorum is reached then a second AGM will be held on 21st January 2024, registration from 11.00 a.m. until 2.00 p.m. and the meeting starts at 2.00 p.m.
4. 2 Consideration for setting the amount of the Supplementary fee of 2024
As a result, management would like to request that the committee consider the supplementary fee collection amount in order to prepare documentation for the next general meeting.
Resolution The meeting unanimously authorized the 2024 supplementary fee by deciding on whether to collect it per room or per square meter of condominium unit.
4. 3 Consider and approve the renewal of the rental area contract for Pool's restaurant and the establishment of a rental price.
An agreement was signed with Mr. Peter Brutvan to rent the restaurant in the pool area.
Because the contract will end on December 31, 2023, management would like to request that the committee consider renewing the contract for the area and determining the area rental fee. For the contract term of January 1, 2024 to December 31, 2024
Resolution The restaurant rental agreement was unanimously approved at the meeting. The contract runs from January 1, 2024, to December 31, 2024. QPM will investigate vendor and cost estimates to repair the leaking restaurant roof.
4 .4 Consideration and approval of the purchase of the cement table and chair for the pool area.
As the committee and management found that the cement table and chair surrounding the pool had deteriorated, the management would like to request that the committee review and approve the purchase of new cement table and chairs to replace the pool area.
Resolution The management and Mr. Michael were assigned to work together to identify damaged chair sets at the pool and front entrance of the building and request budget approval for purchases.
4.5 Report on the performance of the chief security officer
Security Department headed by Mr. Phongsak Chuenchom, the building's chief security officer. Reported operational results, and reported various events in the building to the meeting for acknowledgment. In summary, as follows:
1. Add a round to check for completeness. On every floor Maintain neatness in common areas /Increase the frequency of inspecting the area around the building and inside the building.
2. Take care of general neatness in the area around the building / Inspect the area around the building
3. Take care of the order Swimming pool pump room area / Inspect in pool's pump room.
4. Check the parking sticker of the vehicle around the building.
5. Facilitate Maintain general orderliness in the LOBBY area / Facilitate the co-owners and visitors in the lobby area.
6. Observe and ask people entering and exiting, including exchanging cards. Take note of the list / Observe, inquire, enter, including exchanging cards take note of the list
7. Record the entry and exit of parcels /Records of the parcel list.
8. Security provides information for the INCIDENT RECORD BOOK held and maintained by the office.
Resolution: The meeting acknowledged the performance of the security department.
Agenda 5: Accounting and financial status reports and outstanding debt collection litigation.
19 rooms have been referred to the attorney for collection action. QPM will review an updated report of rooms owing more than 40,000 baht for more than six months and refer more cases to the attorney for collection action.
Resolution: The meeting acknowledged the financial status report.
Agenda 6 Performance report
Management Department by Ms. Ploypailin Sappasit, Building Manager reported to the meeting to acknowledge that in the past the management had carried out repairs and improvements in various areas. Including making public relations announcements for co-owners and residents. Residents have been advised via the LINE group that the following work has been completed:
1. Cut down dead trees on the main road in front of the building. The work was completed by building technicians and gardeners.
2. Improve the security guard booth and replace awnings by building technicians. Installation of awnings for the security guard booth by Sor. Kitcharoen Shop. The budget is 4,200 baht (Four thousand two hundred baht only).
3. Clean the drain pipes on the restaurant roof by the building technician and gardener.
4. Improve the floor of the electricity meter room on the 18th floor by a building technician. The budget is 444 Baht (Four hundred and forty-four baht only).
5. Order sofa and chair covers by Panwai Shop, the budget is 6,300 baht (Six thousand three hundred baht only).
6. Install a View Talay 2A and 2B building entrance sign near Theppraya road by a building technician. The budget is 6,900 baht (Six thousand nine hundred baht only)
Resolution: The meeting acknowledged the results of operations.
Agenda 7 Other matters (if any)
7.1 Ms. Elizabeth was given permission to construct a new website to replace the previous one.
7.2 Approval for payment of website fees in the amount of 21.99 USD from 11/2023 to 10/2024.
7.3 Approve the organization of the Christmas celebration on December 21st, 2023. Also, the event budget of 30,000 baht must be approved (Thirty thousand baht only) and the juristic person office will be closed on December 21, 2023, from 12.30 a.m. to prepare the party.
7.4 Approved giving one month salary bonus to each employee, payable with salary in December 2023, increasing salary to each employee by 10%, beginning January 1st, 2024, and giving a new year gift to the office staff.
7.5 A budget of 20,000 Baht (Twenty thousand baht) was approved to renovate the landscape around the swimming pool.
When there was no further business the meeting was closed by the chairman at 12.30 pm.
The next meeting is on Tuesday 28th November 2023 time 10.00 a.m.
Minutes taken by Miss Wanthida Phongkampan
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